Project Coordinator

<h2><u>Position:</u></h2>Project Coordinator<p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:left"><b><u>Job Description:</u></b></p>The primary requirement for this position is the implementation of our client projects both on and off-site in line with signed off Client Service Level Agreements as well as project implementation plans / schedules. The role is responsible for operating within the confines of PMI’s Quality Management System which governs our accreditation and registration as a Skills Development Provider.<p style="text-align:inherit"></p><p style="text-align:inherit"></p><h2><u>Location:</u></h2>Port Elizabeth - Newton Park (Campus)<p style="text-align:inherit"></p><p style="text-align:inherit"></p><h2><u>Contract Type:</u></h2>Permanent<p style="text-align:inherit"></p><p style="text-align:inherit"></p><h2><u>Minimum Requirements:</u></h2><p><b><span>Minimum Experience:</span></b></p><ul><li>Project management skills and exposure to project management environment</li><li>Experience in education, training and development</li><li>Experience working with SETA&#39;s advantageous</li><li>Administration experience in an education institution</li><li>Relevant NQF level 4 qualification</li><li>Working knowledge of MS office with strong Excel skills</li><li>Own vehicle and driver’s license advantageous</li></ul><p></p><p><b><span>Minimum Qualification: </span></b></p><ul><li>National Diploma</li></ul><p style="text-align:inherit"></p><p style="text-align:inherit"></p><h2><u>Additional Requirements:</u></h2><p>N/A</p><p></p><p></p><h2><u>Roles and Responsibilities:</u></h2><p><span style="color:#8b8d8d">Project Scoping and Management</span></p><ul><li><span style="color:#8b8d8d">Ensure that you and SDM, have met with the sales team and understand the required deliverables and time-frames of the agreed project</span></li><li><span style="color:#8b8d8d">Draft a project plan/schedule as per client requirements and the Qualification requirements</span></li><li><span style="color:#8b8d8d">Ensure SLA, seta and Audit compliance at all times</span></li><li><span style="color:#8b8d8d">Provide information with regards to the billing (supporting documentation)</span></li><li><span style="color:#8b8d8d">Keep the sales informed of any developments on the project on a continuous basis</span></li><li><span style="color:#8b8d8d">Liaison with SMO, client, learners, COE staff, Quality Management ensuring all processes managed in line with our internal SOP and QMS process</span></li></ul><p><span style="color:#8b8d8d">Project Initiation</span></p><ul><li><span style="color:#8b8d8d">Ensure learners meet the minimum requirements of the selected qualification by conducting pre-assessments and providing the Account Manager with a report of the results and recommendations</span></li><li><span style="color:#8b8d8d">Confirm and prepare venues and/or refreshments in accordance with project plan/SLA</span></li><li><span style="color:#8b8d8d">Prepare  relevant documentation within the required timeframes to meet deadlines for client and Seta requirements including Letters of Intent where relevant</span></li><li><span style="color:#8b8d8d">Schedule and conduct Learner Inductions</span></li><li><span style="color:#8b8d8d">Ensure that learnership agreements are signed and supporting documentation is completed by the learners according to QMS requirements</span></li><li><span style="color:#8b8d8d">Complete Learner sign-up and prepare all documentation in accordance with QMS requirements</span></li><li><span style="color:#8b8d8d">Complete Learner Registrations with relevant Setas and obtain proof of registration and upload to SOP folder</span></li><li><span style="color:#8b8d8d">Interview facilitators to build the database – Provide scope to COE to validate and add to database</span></li></ul><p><span style="color:#8b8d8d">Project Coordination</span></p><ul><li><span style="color:#8b8d8d">Ensure learnership agreements are handed over to the Administrator to check and scan and uploaded to SOP folder</span></li><li><span style="color:#8b8d8d">Prepare Registers for Induction and classes</span></li><li><span style="color:#8b8d8d">Ensure administrator hands over attendance registers and learner material</span></li><li><span style="color:#8b8d8d">Collect and checking attendance registers before handing over to administrator to upload</span></li><li><span style="color:#8b8d8d">Ensure leave forms are submitted and handed over to administrator where applicable</span></li><li><span style="color:#8b8d8d">Ensure administrator continuously updates QA files and learner POE’s</span></li><li><span style="color:#8b8d8d">Ensure that learner evaluations are received per workshop and handed over to the administrator</span></li><li><span style="color:#8b8d8d">Receive and check PoE submissions and hand over to administrator for filing</span></li><li><span style="color:#8b8d8d">Capture attendance and results onto LMS</span></li></ul><p><span style="color:#8b8d8d">Project Monitoring and Support</span></p><ul><li><span style="color:#8b8d8d">Support SDM with the project briefing of facilitator/assessor</span></li><li><span style="color:#8b8d8d">Ensuring that learners attend all classes and provide support to learners and facilitators, Assessors</span></li><li><span style="color:#8b8d8d">Ensure that coaching/facilitator reports are received per workshop and checked for learner progress</span></li><li><span style="color:#8b8d8d">Investigate and consult with learners at risk  and highlight areas of risk to managers to discuss with client</span></li><li><span style="color:#8b8d8d">Provide client reports to SDM when required</span></li><li><span style="color:#8b8d8d">Ensure portfolios of evidence are maintained to the highest standards at all times</span></li><li><span style="color:#8b8d8d">Receive Assessed and Moderated files back and check for completeness and quality of Assessment and Moderation done</span></li><li><span style="color:#8b8d8d">Delivering/submission of Documents to local Seta (Regional) when required</span></li><li><span style="color:#8b8d8d">Check portfolios of evidence as per the check-list to ensure completion and ascertain gaps prior to assessment being scheduled</span></li><li><span style="color:#8b8d8d">Action remediation sessions for learners</span></li></ul><p><span style="color:#8b8d8d">Project Close-out</span></p><ul><li><span style="color:#8b8d8d">Action feedback on internal moderation from the COE</span></li><li><span style="color:#8b8d8d">Ensure adherence to SOP requirements</span></li><li><span style="color:#8b8d8d">Capture results/spreadsheets for Seta exits</span></li><li><span style="color:#8b8d8d">Prepare files for external moderation and external verifier where applicable</span></li><li><span style="color:#8b8d8d">Archive all documentation after external moderation</span></li></ul>