HR & Payroll Administrator Yuppiechef

<p>The Onsite HR &amp;amp; Payroll Administrator acts as the operational and data engine room for the<br>site. This role serves as the critical liaison between site operations, local employees, and central<br>Shared Services Payroll, while providing robust administrative support to the HRBP team. The<br>primary goal is to ensure end-to-end HR compliance, accurate payroll input auditing, precise<br>tracker maintenance, and timely reporting (WSP/ATR, Group, and statutory).</p><p><strong>Education:&nbsp;</strong></p><p>Diploma or Higher Certificate in Human Resources Management, Business<br>Administration, or a related field.<br>Experience: 2–4 years of hands-on experience in HR Administration with direct exposure to<br>payroll input/liaison and HR reporting.<br>Computer Literacy: Intermediate to Advanced MS Excel skills (VLOOKUPs, pivot tables,<br>tracker management, data auditing) and working experience with HRIS platforms and time/attendance software.<br>Knowledge: Sound practical understanding of the HR-to-payroll lifecycle, local labor<br>legislation basics, and statutory reporting requirements (WSP/ATR, EE, COIDA).</p><p>KEY RESPONSIBILITIES</p><p><br><strong>Shared Services Payroll Liaison &amp;amp; Timekeeping</strong><br>● Collate, verify, and submit all monthly payroll input variables for monthly paid and weekly<br>paid employees (overtime, allowances, new hires, terminations, rate changes) to central<br>Shared Services ahead of strict cutoffs.<br>● Audit attendance logs, and leave records against line-manager approvals before payroll<br>submission.<br>● Conduct post-payroll variance checks to catch errors prior to payout.<br>● Act as the primary onsite point of contact for employee pay slip, tax, and deduction queries.</p><p><br><strong>HR Reporting &amp;amp; Compliance Administration</strong><br>● Take full ownership of local HR master trackers (probation dates, fixed-term contract<br>renewals, headcount, turnover, and employee relations).<br>● Capture, organize, and archive all training records, attendance registers, and invoices to<br>support Workplace Skills Plan (WSP) and Annual Training Report (ATR) submissions.</p><p>● Consolidate, format, and submit monthly/quarterly HR data packs for Group reporting.<br>● Gather and structure data for Employment Equity (EE) committees, audits, and statutory<br>filings.<br>● Extract custom reports from the HRIS for HRBPs and site leadership as requested.</p><p><br><strong>Onboarding &amp;amp; Offboarding Logistics</strong><br>● Draft offer letters, employment contracts, remuneration annexures and contract addendums<br>using approved templates.<br>● Coordinate and keep track of right-to-work/visa verifications.<br>● Manage Day 1 logistics (IT requests, access badges, ordering of name badges, welcome<br>packs) and lead HR orientation sessions.<br>● Process resignations, coordinate asset returns, issue exit clearance documentation, and<br>schedule exit interviews.<br>● Submit IT Requests for New Hires, Transfers and Terminations and update the HRIS<br>accordingly<br>● Submit Employee staff list to IT quarterly<br>● Ordering MRP Discount cards<br>● Add new stores and new hires to When I Work Time and Attendance tracker where<br>applicable and send a report of this to IT</p><p><br><strong>Employee Records, Benefits &amp;amp; Operations</strong><br>● Maintain up-to-date digital employee files in the HRIS, ensuring strict compliance with<br>POPIA/GDPR data privacy standards.<br>● Process monthly enrollments, status updates, and terminations with medical aid, retirement<br>fund, and risk insurance providers.<br>● Ensure that medical aid, RA, Gap cover, medical insurance deductions are correct.<br>● Serve as main contact for brokers, such as Discovery, Kaelo, Allan Gray etc.<br>● Draft standard employee documentation (employment confirmation letters, service<br>certificates, visa letters, UI19, UI2.7, Salary schedules etc).<br>● Maintain workplace health and safety compliance records, including Injury on Duty (IOD)<br>processing and documentation.</p>